PowerPoint Presentation

[Audio] . [Virtual Presenter] In particular let’s try and understand how the ‘elements’ and the ‘threads’ on the peripheral of the hub can help us all to ‘engage’ in a more effective way not only with new candidates, but also existing ones including Past Masters or Past Zerubbabels..

[Audio] As mentioned earlier, the Building Together Toolkit is a shared collection of guidance drawn from the experience of successful Lodges. It has been created to help others grow and thrive by making support, practical advice, and clear direction easier to find and use. At first glance, ENGAGE may sound simple, but it sits at the very heart of Freemasonry — encouraging learning, strengthening connections, and inspiring personal growth. Here is the reality: we rarely lose members because of their quality; we lose them through a lack of Brethren Any Guess's ??????? engagement. Our challenges are recruiting suitable candidates who will benefit and enjoy the masonic experience, and then making sure we keep them engaged. That is why the Building Together Toolkit matters. It recognises the challenges our Units face and encourages us to adapt — refining what works, trying new ideas, and letting go of what no longer serves us. Change isn't always easy, but it is essential. The Toolkit provides practical guidance and accessible online resources to help every Unit build engagement and create a more connected, vibrant future. Because engagement isn't complicated — but it is essential..

[Audio] ENGAGE The Elements of ‘Engage’ Support The New Member Continued Support Re-engaging Inactive Members "Let's now focus on …. The ENGAGE part of Building Together. "The ENGAGE Hub of Building Together operates through three key elements and it sits right at the heart of freemasonry within our Units. ….. Its purpose is simple — but …..fundamental…… To make sure that every Brother or Companion, whether new, active, or returning, feels supported…., valued…., and truly connected… throughout their Masonic journey.".

[Audio] Guiding a members learning Support Personal learning Engaging with Absent Members Recognising signs of dissatisfaction Tracking attendance and apologies Continuing your journey Helping a members relocate Fostering fun, Enjoyment and satisfaction Planned mentoring` Developing understanding Encouraging Participation As mentioned earlier, the Engage Hub focuses on three key elements and the threads that support them. Together, these provide a clear framework to help us engage more effectively—not only with new candidates, but also with those already within our Units. First, supporting the new member. Through planned mentoring and thoughtful guidance, we help new members understand Freemasonry, its values, and its traditions. At the same time, we encourage participation and help them build confidence at a pace that feels comfortable and enjoyable. Second, continued support. Engagement does not end after initiation or exaltation. Our aim is to foster enjoyment, encourage learning, and support members in pursuing their personal interests within Freemasonry. We also offer assistance to those who relocate, ensuring they can continue their journey and remain connected wherever they move. Third, re-engaging inactive members. By monitoring attendance, recognising early signs of dissatisfaction, and reaching out in a friendly and supportive way, we can reconnect with members and remind them that they remain a valued part of their unit. Together, these three elements strengthen our ability to engage at every stage of membership. Ultimately, the Engage Hub is about connection, support, and care throughout a member's journey. By focusing on these areas, we create stronger and more vibrant Units for everyone. We will now look more closely at each element, the supporting threads, and its supporting resources that help us carry out these responsibilities effectively Because, at the end of the day, Freemasonry thrives on the right candidates who remain engaged.

[Audio] Supporting the New Member Developing Understanding Preparation for initiation/exaltation Explanation of ceremonies and materials handed over Understanding of learning to be undertaken for further advancement Meeting attendance, Portal Online Discuss progression – at the right time. Encourage to attend LOI’s and COI’s All the above can be achieved with the aid of a Personal Mentor Supporting a new member begins from the very start. Clear and regular communication is essential, with simple explanations of the process from the initial interview through to becoming a member. It's important that new members understand practical matters --- such as subscriptions, meeting dates, and how to use the online portal for information. Just as importantly, --- they should feel welcomed and supported, and never be left alone at meetings. When a new Brother or Companion is initiated or exalted, they should also understand that they are part of a wider organisation with four stages. As they will receive a lot of information early on, it's important not to overwhelm them. This is where a Personal Mentor plays a key role, helping guide them through resources such as the Solomon website. Encouraging attendance at LOIs and COIs is also valuable, as these provide a relaxed environment where questions can be asked and understanding can grow. By communicating clearly and providing good mentoring, we help ensure new members feel supported from the very beginning.

[Audio] Supporting the New Member Developing Understanding `` Simple Explanation of Initiation Ceremony Within Building Together, the Engage section features 22 downloadable PDF documents created to support members and units at this important stage of their journey. These resources outline key processes, provide practical guidance, and serve as valuable reference material to help guide, support, and develop members as they move forward.. Within the Developing Understanding section of the threads, you'll find a range of downloadable PDF resources that provide practical ideas and clear guidance—materials you can adopt or adapt to suit your unit As you can see on the scree one example is A Simple Explanation of the For example, one resource offers a simple explanation of the Initiation Ceremony — a document that can be shared with new initiates to help them understand both the ceremony and its meaning. Together, these resources create a powerful learning environment that supports development and understanding..

[Audio] Supporting the New Member Encourage Participation Meeting Attendance: All members must be added to whatever communication channels are being used Protocol of communications Understanding the Summons Future meeting times and dates are noted in calendars Dress code Newer members are perhaps accompanied – role model Supporting a new member also begins with encouraging active participation, and that starts with meeting attendance. Clear communication is essential. Every member should be included in the chosen communication channels, with agreed protocols to ensure information is shared consistently and respectfully. It's equally important that everyone understands the Summons, as it sets expectations for each meeting. Encourage them to regularly access the portal for all meeting dates and also should be noted in calendars to promote regular attendance, and members should be aware of the appropriate dress code. We should also have open conversations about their progression, encourage them to take part in ritual, and ensure someone is available to accompany them if they need to step out. All of this can be achieved effectively through strong mentoring.

[Audio] Supporting the New Member Encourage Participation Visiting: Encourage visiting with other members of your Unit A chance to reflect on their own experience Increased familiarity Broadens friendships A chance to learn different practices and protocols Supporting a new member goes beyond meetings—it's about helping them feel a true part of the Unit….. One great way to do this is through visiting other units.. Ensure they are aware of meeting dates—readily available on the portal or ---- from fellow members—understand the Summons, and follow the appropriate dress code.. Accompanying experienced members gives them a chance to reflect on their own journey,---- learn Masonic protocols, and---- broaden friendships…. Show them how visiting works, take them to watch an initiation ceremony, and encourage them to invite ---- Masonic guests….. Units that combine strong ceremonial work, lively festive boards, and social activities are often the most successful. Visiting helps new members connect,---- learn, and truly feel part of the wider fraternity..

[Audio] Supporting the New Member Encourage Participation Social Events: Include family and friends into the programme Encourage members to mix with visitors Use everyday language rather than traditional Masonic terms White Table events Blue / Red Table events Encouraging participation goes beyond formal meetings—it extends into our social events, where connections are truly strengthened. We should actively invite new members to attend,---- take part, and feel involved. Where appropriate, let them know they are welcome to bring--- friends and family, helping to create a more open and inclusive atmosphere. It's equally important to encourage them to engage with visitors --- and to communicate in clear, everyday language ----- rather than relying on traditional terminology. This helps ensure that everyone feels comfortable, included, and able to take part fully. Events such as Blue-- White and Red Table--- gatherings provide excellent opportunities for meaningful engagement. They also offer a chance to introduce members to Provincial Grand Lodges----, as well as special interest Lodges and clubs, further enriching their overall experience. By involving new members in social activities and supporting them in building connections----, we foster a sense of belonging---, strengthen engagement, and help them fully appreciate all that Freemasonry has to offer..

[Audio] Supporting the New Member Planned Mentoring Regular contact; Ideally face to face or call, perhaps additionally by way of a WhatsApp group Ensure that they are aware of what is happening and why Introduce them to other members of the Unit It’s important that they are not left alone at meetings or practice sessions Guide them through Masonic protocols and other traditions of your Unit Mentoring should begin immediately and continue regularly. —ideally face-to-face or by call, and perhaps through a WhatsApp group—helps them feel included and aware of what is happening and why Introduce them to other members of the Unit, guide them through Masonic protocols and traditions, and familiarise them with the venue and its rooms. Ensure they are never left alone at meetings or LOI/COI sessions. A new Brother or Companion has just entered a new world and needs support during these initial steps on their Masonic journey. Appointing a Personal Mentor is kee and thought should be given to who is best suited for this important role. Reflect back to your own early days.What would have helped you---- feel more confident and welcomed? By guiding, introducing, and mentoring----, we help new members settle, learn, and begin their journey with confidence..

[Audio] Continued Support Fostering Fun, Enjoyment and Satisfaction Freemasonry should be fun and exciting Members who are happy will attract visitors and new members Look into improving efficiency and enjoyment without detracting from the dignity and meaning of Freemasonry Light Blues Club Past Masters’ Lodges Past Principals’ Chapters Various Provincial events throughout year – Events Coordinator Special Interest Units Continued support for new members is also about fostering fun--, enjoyment, and satisfaction throughout their Masonic journey. Freemasonry should be exciting---, and members who are happy and engaged naturally attract visitors--- and new members. Encourage participation in activities such as Light Blues Clubs, Past Masters' Lodges, Past Principals' Chapters, and Provincial events coordinated throughout the year. Special interest Units also provide opportunities to learn-, socialize---, and broaden connections. New members may need a little encouragement to look beyond their own Unit, exploring websites, social media, and internal communications to make the most of what is available. By fostering enjoyment while maintaining the dignity and meaning of Freemasonry, we help new Brothers and Companions feel included, engaged, and motivated to continue their journey with confidence and satisfaction..

[Audio] Continued Support Guiding A Member’s Learning New members’ learning needs: What we expect them to learn (for participation) What they personally wish to learn (interests & motivations) Ongoing learning for experienced members: Progressing to leadership roles (e.g., Chair, Past Master) Taking on offices at Unit or higher levels Continued support for members is about guiding their learning throughout their Masonic journey. Learning about Freemasonry, developing an understanding, and actively participating is central to the enjoyment of our craft. For new members, learning falls into two parts. First, what Freemasonry expects them to learn, so they can fully participate in meetings, rituals, and ceremonies. Second, what they personally wish to learn, satisfying their own interests and reasons for joining. Learning is not just for newer members----. Experienced Brethren and Companions continue to learn as they progress—whether approaching the chair----, becoming a Past Master---- or Past Z----, taking on continuing office, or even , Provincial---, or Grand Officers---. Units can guide learning by considering both what is expected and the individual's preferred approach, helping every member gain confidence and understanding.

[Audio] Continued Support Supporting Personal Learning What regalia to wear and how to wear it Signs, tokens and words How to address members of the Unit, within it Questions and Answers when being Passed and Raised Accompany newer members and explain the relevance of what we do Encourage ritual but without applying too much pressure Explain where they can find answers Continued support for members is about guiding personal learning in a practical, friendly, and encouraging way, ensuring that new and junior members develop their understanding of Freemasonry at a comfortable pace. This begins with the fundamentals: showing them how to wear regalia correctly, practise signs, tokens, and words, and understand how to address fellow members and guests appropriately within the Unit. In Craft Masonry, it also means preparing members for Passing and Raising by helping them work through questions and answers, practise key elements, and understand the process clearly. Sitting with them during meetings, explaining proceedings such as voting and balloting, and gently encouraging participation in ritual—without pressure—allows confidence to grow naturally over time. Members should also be guided towards a wide range of learning resources. These may include personal outreach, reading books, exploring websites, engaging in discussion, and accessing online platforms such as UGLE webinars and Solomon Live, an excellent repository of knowledge that members should be encouraged to explore. By supporting members in protocol, ritual, and participation, we help them feel included, valued, and confident, enabling them to deepen their understanding and enjoy their Freemasonry fully. The Lodge of Instruction or Chapter of Improvement further strengthens this journey by providing practical experience and opportunities to apply what they have learned..

[Audio] Continued Support Helping A Member Relocate Be aware of any change in a member’s circumstances Provide relevant support UGLE Migration Form Support members in finding a new masonic home Fair and impartial advice Encourage future visits Migration is the process of supporting members as they relocate across Provincial boundaries---- or abroad, helping them find a new Unit that suits them and ensuring their membership continues without interruption. . There are three key elements to achieving this. First, awareness—through active mentoring and engagement, Unit Officers should recognise changes in a member's circumstances. Pre-migration support means anticipating life events----, such as moving home ---- or changing jobs. Second, once a move is planned----, and with the member's consent---, the appropriate officer should complete the UGLE Migration Form---. This step formally initiates the support process. Third, the receiving Province's membership team---- will then contact the member and assist them in finding a new Masonic home. Throughout----, we must offer fair--- and impartial advice---. While we may lose a member from our Unit----, we should never lose them from Freemasonry ---- and one day they may well return to visit. The Building Together Toolkit includes a helpful downloadable guide outlining each stage, ensuring every move is handled in a positive, supportive, and welcoming way..

[Audio] Continued Support Continuing Your Journey Joining Freemasonry – Not just the Craft Continuing and joining the Royal Arch Not just the Royal Arch Rep’s responsibility, but also the Lodge and Personal Mentors What best works – location, days of week, familiar or new faces, etc. Continued support is essential as a Brother progresses through his Masonic journey. When we welcome a new member, we should set the expectation from the outset---- that he is joining Freemasonry as a whole ----- not just a Craft unit. Through Initiation---, Passing---, and Raising---, we have opportunities to provide context--- and guidance---, helping him understand the wider journey ahead. This includes encouraging progression to the Royal Arch----, an important and enriching next step. While the Lodge Royal Arch Representative--- plays a valuable role, responsibility does not rest with them alone----. Lodge Mentors and Personal Mentors---- are best placed to engage with the Brother continue their journey to the Royal Arch—openly discussing commitment, time, and cost. Most importantly, we should help him find the Chapter that suits him ---best—whether by location----, meeting day---, or welcoming atmosphere----. By focusing on what works for the individual, we strengthen engagement---, retention--, and ultimately, our shared future..

[Audio] Re-engaging Inactive Members Tracking attendance and apologies Vital method to indicate the health of a Unit Resignations are often preceded by a period of absence Observe patterns Monitor individual attendance Tracking attendance and apologies is a vital way to monitor the health of your Unit. Resignations are often preceded by periods of absence----, so observing patterns and monitoring individual attendance can highlight potential issues---, whether from reduced interest---, dissatisfaction----, or personal circumstances. A break in a member's normal attendance pattern is a warning sign--- that should prompt supportive enquiry----. How this is done can vary depending on the tools your Province uses---, such as Hermes--, so it's worth exploring the guidance available to ensure absences are noticed and addressed promptly. By actively tracking attendance, we can re-engage members and maintain the strength---- and vitality of the Unit..

[Audio] Re-engaging Inactive Members Recognising Signs Of Dissatisfaction Look out for signs of: Difficulty attending for personal reasons Disappointment or Dissatisfaction Difficulties with other members Changes in personal circumstances Re-engaging inactive members begins with recognising the signs that a member may be struggling-----. Reduced attendance ---- or participation is often the first indicator---, and it may follow personal events others may not notice--- but are significant to the member. Other common reasons include difficulty attending due to work---, family---, or health commitments---; disappointment ---or dissatisfaction--- with the Unit; personality differences with other members----; or changes in circumstances, such as relocation---, financial pressures, or lifestyle changes. Additional warning signs can include reluctance to take office---, participate in ritual--, assist with Unit activities--, prepare for meetings, or delays in paying subscriptions----. Sometimes members stop responding to calls--, emails--, or letters---, which may indicate disengagement. While Freemasonry isn't suited to everyone---, careful observation and timely support can help identify ----if the issue is with the Unit---, the individual---, or external circumstances---. By recognising these signs early, we can offer encouragement---, practical help---, or guidance---, helping members stay engaged, valued, and part of the Unit As shown on the screen, this section of the Building Together Toolkit includes downloadable PDF support documents containing practical ideas that you can apply, adapt, and use as a helpful reference guide..

[Audio] Middlesex Freemasonry ` Re-engaging Inactive Members Engaging With Absent Members Signs - Fail to give apologies and in arrears Do not assume someone else has contacted them Offer support – Almoner, Mentor Who in the Unit may have the best relationship to contact them Re-engaging inactive members starts with engaging with those who are absent----. Members who do not attend meetings---, fail to give apologies---, or fall behind with fees--- may be at risk of disengaging-----. Don't assume someone else has already reached out--------- Identify who in the Unit has the best relationship with the absent member----. This could be someone they trust---, perhaps a Personal Mentor--- or the Almoner----. A simple phone call can make a huge difference.----. It allows a friendly--, personal-- conversation to understand if there are difficulties—whether personal circumstances, work commitments, or concerns with the Unit itself—and to offer support. If no one in the Unit has an existing connection, contact your Provincial Retrieval Team, who can act as a neutral point of contact---. Early engagement---, particularly through personal calls---, helps members feel valued---, supported--, and more likely to return, ensuring the Unit remains healthy and inclusive.

[Audio] Using Building Together as a Tool Kit for Appropriate Documents MIDDLESEX FREEMASONRY USES BTOG AS A TOOL KIT FOR APPROPRIATE DOCUMENTS BUT………..

[Audio] And Finally, if today felt like information overload dont worry — UGLE has Magically condensed into a Building Together Digital Quick Guide. accessible via the QR code on the screen — so no frantic ----notes---scribbling is required. Hot off the press! I'm currently working with the website team to get this digital quick guide — along with a podcast — uploaded onto the Provincial website so everyone will be able to access it easily Onces again ----Thank you all---- for giving up your time today-----, for your attention----, and for your dedication to the future of our Units..

[Audio] End The ENGAGE theme of Building Together remind us that Freemasonry flourishes when we actively connect — with each other----, with our communities----, and with the wider world. Engagement is not a single moment-----, but a lasting commitment to listen---, to welcome---, and to ensure every member truly feels they belong---. In Middlesex, our Target Mentoring programme brings this commitment to life. By using the Building Together toolkit at key stages of the mentoring journey, our centre-based mentors support our Units and guide every Mason from candidacy through each stage of his lifelong Masonic journey. When we engage well, we strengthen our Lodges and create lasting connections. I encourage you to explore the Building Together toolkit and the wealth of resources available and also to attend mentoring workshops Let us leave here committed to reaching out---, inviting in---, and continuing the journey of Building Together----- one conversation----, one welcome----, and one act of engagement at a time..