Name: PCF e-Sourcing Buyer Manual (Requestor)
Uploaded: 2023-03-18
Duration: 18 min 5 s
Description: SESAMi Confidential Proprietary. 1. PAP Community Foundation e-Sourcing Module User Manual Training ( Division User / Requestor ).

SESAMi Confidential Proprietary. 1. PAP Community Foundation e-Sourcing Module User Manual Training ( Division User / Requestor ). 

Scene 1

PAP Community Foundation e-Sourcing   Module User Manual  Training ( Division User / Requestor )

SESAMi Confidential Proprietary. 2. AGENDA Portal Login Create Small Value Purchase (SVP) / Request for Quotation (RFQ) Manage SVP / RFQ Resubmission Quotation Analysis / Response Award Recommendation / No Award Recommendation Create Offline SVP/RFQ. 

Scene 2

AGENDA Portal Login Create  Small Value Purchase (SVP) / Request for Quotation (RFQ) Manage  SVP   /   RFQ Resubmission Quotation Analysis / Response Award Recommendation / No  Award Recommendation Create Offline SVP/RFQ

Business Process Flow. SESAMi Confidential Proprietary. 

Scene 3

SESAMi Confidential Proprietary. 4. 1. Portal Login. 

Scene 4

[Audio] Click on Sign In under PCF Staff Login to login to the portal.. 

Scene 5

Stan
PCV- Lcon
Procurement Management System
(CRX to .e•w an &
Supply and delivery 43— Digital TV
'7 22 by
R&rerxe
Sun
17 2022 m 00
org 10
10
Otg 10
user 10
Laptop for Computer Lab
MAY 22 CC*Mnunty
un 2022 '400
'5A.n 2022
Retererxe
Start T"w:
Cae
PCF/TUT,2022002
2022 m n
S E SAM,
SESAMI
1 Char. Bus.ness Park Crescent
*02-17 8 cee podium C
Singapore 4860QS
P. •465) 6333-1188 Optøn 2)
customercare@sesarn.cccn
Moncay . Foaay: 9un to 6g«n

PCF Buyers will be using  Single Sign On ( SSO) to authenticate the user account for login. Buyer will be automatically logged out if inactive for 20 minutes.

[Audio] Click on e-Sourcing under the module selection pop-up. 

Scene 6

PAP COMMUNITY
FOUNDATION
PCF Login
Supplier Login
org 10
user 10
pass
Not ne
Contact us
Procurement Management System
Business OPW1unitk•S (Click hele to &
S
ESAMi
Laptop
Open i no Time;
News 8 Anrwurkements
PCF,TMDQ022.01t
1230
CIOSina Oate rime;
30 Nov 2022 uOC
Oe a to
M via S ESA"
SESAM Cust a-net
C.e 23

SESAMi Module selection
e-sourcing
e-purchasing/lnvoice

SESAMi Confidential Proprietary. 7. 2. Create Small Value Purchase (SVP) / Request for Quotation (RFQ). 

Scene 7

2.  Create Small Value Purchase (SVP) / Request for Quotation (RFQ)

Process Flow for SVP / RFQ Publication. SESAMi Confidential Proprietary. 

Scene 8

[Audio] Move the mouse over to SourceKey, SVP, Create SVP. There are 5 tabs for the SVP creation. Input and select all the information for the compulsory fields marked wit the red asterisk. Once done, click on Next to proceed to Item Detail tab. 

Scene 9

Source Key > SVP > Create SVP Source Key > RFQ > Create RFQ

Create SVP / RFQ page contains 5 tabs. They are  Header Attachment Item Detail Notified Supplier Preview

Document Type Estimated Procurement Value (EPV) SVP Up to $5k RFQ Above $5K up to $70K Tender  Above $70k

Click on  Next  to proceed to Item Detail tab

Input all the following fields DIV/DEPT Bid Validity Period Estimated Procurement Value Opening Date/Time Closing Date/Time Product Category Title Name (Primary Contact) Email (Primary Contact)

Create Request for Quotation
Notlfted Preven
Item Detail
•ndcates a required fieiC
RI Q Header Informatu»n
Type
Ento •
OceMg DaWTirne •
OakTtne •
C%ory •
Estirna&d Prcxurnent Van*
GST' •
(Maxm•m 255)
Nde to
(Maxnum : 1000)
Prinary C «itact
Attachment
assOned automatkally
PAF Commnity Foundation
Agriculture
Animal Products
Automotives/Automotive Parts
Business Services
Requestor O I
muraliI@sesami.com
32132132
Type o' Sourcing •
Payment Tem
Secondary Co ntact
Des i grubon
L 30 Days v I
O
CDen (At least 3 Q•otes)
O united (Less than 3 Ouotes)
60 da s v
Purchase of Laptop)

[Audio] The following prompt message will pop out. For Open sourcing type, recommended to open the SVP/RFQ for 7 working days. For Limited sourcing type, recommended to open the SVP/RFQ for 5 working days. System will prompt the following pop-up messages if the SVP/RFQ's closing date is less than the recommended number of working days from the opening date.. 

Scene 10

For  Open  sourcing type, recommended to open the SVP/RFQ for 7 working days.  For  Limited  sourcing type,  recommended  to open the SVP/RFQ for 5 working days.  System will prompt the following pop-up messages if the SVP/RFQ’s closing date is less than the recommended number of working days from the opening date.

[Audio] Input all compulsory fields. Click on Add Item once done. The added item can be updated or deleted. Click on Next to proceed to Attachment tab.. 

Scene 11

Input the compulsory fields Unit of Measurement Quantity Item Description Click on  Add Item  once done

Click on  Next  to proceed to Attachment tab

[Audio] Click on Choose File to select the file to be uploaded. Input the file information in the Description field. Click on Upload Attachment after selecting the file. The uploaded attachment will be displayed under the Attachment(s) section.
File upload allows only 50 MB per file. User can choose whether attachments can be viewed by PCF and Supplier, or just by PCF.
Click on Next to proceed to Preview tab. 

Scene 12

Note Allowed file formats are only: .jpg, .gif, .pdf, .txt, .htm, .doc, . xls , .xlsx, .ppt, .pptx, .bmp, zip, .7z. File upload allows only 50 MB per file. User can choose whether attachments can be viewed by PCF and Supplier, or just by PCF.

The uploaded attachment will be displayed under the Attachment(s) section.

Create Request For Quotation
Notified Supplier Preview
Header Item Detail
• Micates a required
Attachment
select File •
to
Attachment
I Choose Fae I NO chosen
@ Yes - PCF ar,d Supplier can see
O No - PCF can see
Me Me onb jpg. fit. .ØC, _xEx, opt, .ntK. .bmp. Zip. 72.
F" only 50 MB per
Uploa d Attach ment
E ile
SIN o
S,'NO
File Nune
can
File Nune
Delete

Click on  Choose File  to select the file to be uploaded. Input the file information in the  Description  field.

Click on  Upload Attachment  after selecting the file

Click on  Next  to proceed to Preview tab

[Audio] Use the Search Criteria to look for registered vendors. You can search for registered vendors by name or category. Tick the box for the respective vendor and click on Notify Selected Supplier(s) to trigger notification email to invited vendors.. 

Scene 13

Tick the box for the respective vendor and click on  Notify Selected Supplier(s)  to   trigger notification email to invited vendors.

Create Request For Quotation
Header
Item Detail
Attachment
Supplier Information
Supplier List
Supplier Naaw
SESAY PTE LTD
ABECHA PTE LTD
Criteria
Notified Supplier
Sups*ier Code
PCFSUPPUER3
PCFSUPPUER4
Cmtact Person
Murali
Karm@sesam.com
Contact Persm
Tel NO
Search
Status '
Ci
Delete
Clear
Suppler LSt
Favorae List
@Supoäer
C)
o
Supplier Code
Favorite List
Category Name
--Select-- v
Supplier Nune
AEECHA PTE LTD
CAPITAL MATCH PTE LTD
SESAMi PTE LTD
Sug»lær Code
PCFSUPPUER4
PCFSUPPUER5
PCFsuPPLlER3
Contact Person
Kamik
SRIHARAN
MURALI
sriharan@sesami.com
97909090
Notify Selected Supplier(s)

Use the  Search Criteria  to look for registered vendors

[Audio] Click on Submit for Publication. The following prompt message will appear when submission is successful.. 

Scene 14

RFQ has been submitted for publication
Document Information
Document Type
Reference No
Opening Date/Time
Closing Date/Time
Number of Items
Number of Attachments
Number of Invited
Supplier(s)
successfully
RFQ
PCF/RFQ/2022/000001
22-04-2022 08:30
25-04-2022 18:00
1
1
2

The following prompt message will appear when submission is successful.

Note For SVP/RFQ, no approval is required for the submission.

SESAMi Confidential Proprietary. 15. 3. Manage SVP / RFQ. 

Scene 15

[Audio] Move the mouse over to SourceKey, SVP, Manage SVP. Click on the View hyperlink under Action. 

Scene 16

Graphical user interface, application

Description automatically generated

Source Key > SVP > Manage SVP Source Key > RFQ > Manage RFQ

[Audio] When buyer clicks on 'Change' button, system will initiate the change and show the Header Page.
SVP/RFQ can be cancelled if it is still under Open status. 

Scene 17

When buyer clicks on ‘ Change ’ button, System will initiate the change and show the Header Page. SVP/RFQ can be cancelled if it is still under Open status

SINO.
Fik
1
S'NO.
SESAY PTE LTO
2 ÆECHAPTELTO
Nne
Ctw. Int«mMim
Reason chame •
VNO
File IkscnMion
CMe
PCFSUPPLIER3
PCFSUPPUER4
Cal tact PersM
Cmtact Persul
murai@sesami com
Fik Size4KB) Act»n
63
NO
NO
There are no armed via RIP to this document.
Exten* closng date and addee an adetnna
Ress»nse S tatus
1 01 COMPUTER SYSTEM PTELTO RESPONOEO
2 *becha Ltd

View & Manage Request For Quotation
Search
'leaser Intuvnation
Dxunert Type
Refence No.
EniW
OIV,OEPT
Closing
(if My)
Prnary Cmtact
"o. (kscription
1 Systn
RFC
PCF'RFX'2022,000001
PAP Foundatbn
PCF.HO
2204-2022/0&30
25-04-20221 1000
Pvchase ot La*co
Johnny
Pemd
Payment Wm
Estmated Pvchase
GST)
Proud Catwy
Secondary Contact
Unit ot
Fie tkscrü*ion
30 Days
60 oays
20.00000
Meld &ound L*ting Contol Monitoriq
(AGLCMS), Automated Passenger Cleannce System
(FAST)
Note to Sups*ier
Vile Size(Kß) Act"'
49

SESAMi Confidential Proprietary. 18. 4. Resubmission. 

Scene 18

[Audio] For SVP/ RFQ, requestor can initiate resubmission after closing time. The maximum number of times for a resubmission is 5. Move the mouse over to SourceKey, SVP, Manage SVP. Click on the Resubmission hyperlink under Action. 

Scene 19

For SVP/ RFQ ,  requestor can initiate resubmission after closing time.   Note:  Once award has been created for SVP / RFQ, resubmission will no longer be allowed.

Click on the  Resubmission  hyperlink under Action

The maximum number of times for a resubmission is 5 .

[Audio] For Resubmission, Buyer can upload attachment, set the closing Date/Time and select the suppliers. Only vendors who has submitted their quotation can be invited for the resubmission. 

Scene 20

• indicates a required field.
Attachment Information
Select File •
Description •
Vßibile to Supplier?
NO file chosen
Yes - PCF and Supplier can see
Allowed file formats are only .jpg, .gif, .pdf, .txt, _ntm, .doc, _xls, .xlsx, .ppt, .pptx, .bmp, zip, _7z.
File upload allows only 50 MB per file.
can see
Resubnssion •
East(S) p. L"
are
SESA*
CAG'96900784G
I C«uct
Lean
sumannamar@sesam com
Upload Attachment
68678217
Delete Oran , Rqmt Reserissiej

For Resubmission, Buyer can upload attachment, set the closing Date/Time and select the suppliers. Maximum number of resubmissions allowed is  5 times .   Note: only vendors who has submitted their quotation can be invited for the resubmission

5. Quotation Analysis / Response. SESAMi Confidential Proprietary. 

Scene 21

[Audio] Move the mouse over to SourceKey, View, View Response. Click on View hyperlink under Action. 

Scene 22

[Audio] User can view details of vendor's quotation and download attachments
Click on the View icon under Action to view the line item quote input by vendor.
Click on the Download hyperlink to download the attachment. 

Scene 23

Searcn
View Response
Quotation Intomution
Supplier Name
Bid Reference Nc
Bid Validity Period
Payment Term
Note TO Buyer
RFQ Header
Caning Entity
Reference NO.
Document Type
otation Deta"
Item
ttachments
SINO. Nanw
Quotation."
ABECHA PTE LTD
30
60 Days
RFQ
Unit or
W-asurernent
SGD
SGD
eRequest For Quotation Response
Contact Person
Designation
Telephone No.
Email Address
Quotation Submtted By
Quotation Submnted Date/Time
Opening Date.tTime
Closing Date/Trne
Note To Suppliers
karthlk@sesamicom
ADMIN
18 2022 17:21 PM
01 Apr 2022 08:30 AM
18 Apr 2022 16:00 PM
2
Unit price
2.20000
1,800.00
print
Quantity
10.00
10.00
Total Am-cnmt
22.00000
18,000.00
DescriMion
Quotation
Remarks
Siz«KB)
30
Action
Download AIVSelected

User can view details of vendor’s quotation and download attachments Click on the  View  icon under Action to view the line item quote input by vendor. Click on the  Download  hyperlink to download the attachment

[Audio] Move the mouse over to SourceKey, View, View Analysis.
Click on the View hyperlink under Action. 

Scene 24

Search Response Summary
View Supplier Response
h Criteria
CEng Date
Reference No.
PCFlRFO,Q022000001
eResponse Analysis
Reference No
[hcumt Type
Search
Closng Date I Ime
IU$20221600
Clear
Actim
Purchase of Laptop
Opmng Date I Vime
0142022 0830

[Audio] The Response summary page shows the bids received from the participating vendors. Click on View Supplier Response to view the details of the bids. 

Scene 25

The Response summary page shows the bids received from the participating vendors Click on  View Supplier Response  to view the details of the bids

Graphical user interface, text, application

Description automatically generated

[Audio] Click on Export button to download Excel file for received bids under the RFQ. The excel file shows all the bids received from the suppliers for a particular SVP / RFQ / Tender. Buyer can evaluate the bids at item level.. 

Scene 26

Click on  Export  button to download Excel file for received bids under the RFQ.

Table

Description automatically generated

The excel file shows all the bids received from the suppliers for a particular SVP / RFQ / Tender. Buyer can evaluate the bids at item level.

6.1 Award Recommendation. SESAMi Confidential Proprietary. 

Scene 27

Award - Process Flow for SVP. SESAMi Confidential Proprietary. 

Scene 28

Diagram

Description automatically generated

Award - Process Flow for RFQ. SESAMi Confidential Proprietary. 

Scene 29

[Audio] Move the mouse over to SourceKey, Award, Create Award. Click on the Recommend icon under Action proceed.. 

Scene 30

Click on the  Recommend  icon under Action proceed

[Audio] Create Award recommendation page contains 5 tabs. They are Header, Item Detail, Recommendation, Recommended Item, Preview.
Fill in all the compulsory fields marked with the red asterisk. Click on Edit Messages if to edit the default message that will be send to both successful and unsuccessful suppliers. Click on Next to Proceed.. 

Scene 31

Create Award recommendation page contains 5 tabs. They are  Header Item Detail Recommendation Recommended Item Preview

Create Recommendation
Header
Item Detail
Recommendation
PAP Commum:ty
07-11-2022 08:30
teddy beys
Recommended Item
SW
C•l'ng Entity
*ening 03t€Tn-*
Estimated Prccurement Val*
(Excluding
For?
Przcurerælt
Is Available Award?
for
Ifthis fed is no emSI will
sent to unsuccessful
Successu
Supplie
If this is ernptv. no email
be sent to successfu suppliers
Invited Supp'iers
Preview
Sd Viit•ty
Closing
Edit M
AD.CC-571B • ADCC1571E
co-11-2022 1400
5.000.03
@Award
5000 oo
NO Aware
Thank you for your in above event.
—ret to inform thAt you have NOT successfu in your Reference Numbe PCF/SVP"2022/CCOCO
(Purchase of teddy bears).
look fnvare to your in future,
'ear S' rx—dam,
ple•sed to inform you that your bid for Reference Uurnbe- (Purch•se bers) has
accepted.
Th•nk you.
NC RESPONSE
CAZTIAL MATCH PTE LTD
Responded Suppliers
PrÉe
20000 09-11-2022 11:01
note The infa-ma60n for response detads is from aigina/ RFQ Tgvder, md he "ice is calculated on first quoted by the

The following fields are compulsory  Recommendation For? Approved Procurement Value (APV) Is Budget Available for Award?  Click on  Edit Messages  if to edit the default message that will be send to both successful and unsuccessful suppliers.

Award Recommendation - Item Detail. SESAMi Confidential Proprietary. 

Scene 32

Input the awarded quantity of each line item under the  Recommended Qty  fields.  Tick on the box under the  Recommend  column

Input remarks under the  Remarks  field if Sourcing quantity is different from the awarding quantity.

Note: If awarded quantity exceeds 10% from Sourcing Quantity, then system should prompt the message to buyer ‘Awarded Quantity is more than 10% above Sourcing Quantity. Do you want to proceed?’. If yes, then system should allow to proceed.

Create Recommendation
Header
Item 1
Part No.
Item Detail
Recommendation
Recommended Amount
Evaluation
Item Description
Quan
unit ot Measurement
Evaluation Committee
Material specification
Preview
Note to
Supplier Quoted
supplier Name
PCF SUPPLIER 2
Brand Model
Bid
Bid
currency
SGD
1000 set
unit Price
1000
Quantity
10.00
Total Amount
More Detail
Item 2
Part No.
Item Descripüon
pen 1
Quan
unit of Measurement
10.00 set
Material Specification
Brand / Model
Recommended
10
Note to
Recommended
Recommend
Recommend
Supplier Quoted
Supplier Name
Remarks
Remarks
(if Sourcing quantity is different from
Awarding quantity) •
Currency
SGD
Unit Price
10,00
Quantity
10.00
Total Amount
100.00
More Detail
prevlous
Save As Draft
Next

Award Recommendation - Recommendation. SESAMi Confidential Proprietary. 

Scene 33

Note Allowed file formats are only: .jpg, .gif, .pdf, .txt, . htm , .doc, . xls , .xlsx, .ppt, .pptx, .bmp, zip, .7z. File upload allows only 50 MB per file.

Tick on the option for the recommendation under the  Recommendation Reason  section. Click on  Next  once done

Create Recommendation
Header
Item Detail
Recommendation
Recommended Amount
Evaluation
Evaluation Committee
Attachment Information (Only PCF can see)
Select File
File Description
Note
I Choose File I No file chosen
Allowed file formats are only .jpg, .gif, .pdf, .txt, _ntm, .doc, .xls, .xlsx, .ppt, .pptx, .bmp, zip, .7z.
File upload allows only 50 MB per file.
ttachment(s) Only PCF can see
Upload
File Description
No attachment(s)
Preview
File Size (KB)
SINO. File Name
Recommendation
Recommendatlon Reason •
Remarks
@ Absolute Lowest Offer
C) Lowest offer that meets requirements
C) Quality Consideration
o
Others
test

Click  Choose File  to select file to upload. Click on  Upload  to upload the selected file.

[Audio] Input or select the following compulsory fields. Click on Update Item once done.. 

Scene 34

Input or select the following compulsory fields. PCF Item Code Delivery Date Delivery Address Cost  Center Click on  Update Item  once done

[Audio] Requestor can choose to use more than one cost centre for the recommended item.
Click on the Plusicon besides the Action column.
Click on the Add hyperlink under the Cost Distribution section. 

Scene 35

Re questor can choose to use more than one cost centre for the recommended item. Click on the ‘ + ’ icon besides the Action column

Create Recommendation
Header
Item Detail
Recommendation
•Select•
Recommended Item
Preview
• indicates a required field
it Recommended Item
List of Recommended Suppliers
S41ier •
SINo. Awarded Supplier Name
Item Description
P L'chase ot gracmatjon teddy
Bid #
Quantity
unit Price
15.00
Total Amount
Action
CAPTIAL MATCH PTE LTD

Create Recommendation
Header
Item Detail
Recommendation
%SeIect•
Recommended Item
• indicates a required field.
Edit
Re commended Item
List of Recommended Suppliers
Supplier Name •
SINO.
Amrded Supplier Name
CAPTIAL MATCH PTE LTD
Item Description
Pwchase of graduation teddy bear
Cost C en ter
Preview
No record(s)
Bid #
Quantity
unit Price
1500
Total Amount
Action
Cost Distribution
SIN o_ Quantity

Click on the  Add  hyperlink under the Cost Distribution section

[Audio] Recommendation routed to the respective approving authority based on the type of document. For SVP Award, if EVP is up to 2K, then the document will be routed to 1 level approval. If EVP is above 2K, then then document will be routed to 2 levels of approval. Endorser is optional.. 

Scene 36

Recommendation routed to the respective approving authority based on the type of document.  SVP Award If EVP is up to 2K, then the document will be routed to 1 level approval.  Approving Officer If EVP is above 2K, then then document will be routed to 2 levels of approval. Endorser (Optional) Approving Officer

Create Recommendation
Header
Item Detail
Recommendaton
PCF'SVF120äCOOC06
09-11-2022 voc
Yes
01
32132132
Absolute Lowest
Recommended Item
SW Informaüm
Enty
Open i Æ
Closing
For?
Is Su#et fo,• Award?
Is Sourcing more than
1 than Awarding
Mess* Or Unsuccessful
Sugolie-(s•
P rmuy Cmbct
Dec nation
Email
preview
Sid WZity Perice
Approved Procurement
Quantity is
more than 1 high* than
Successful
Suooliel'sj
Semr&y
Tephone
NW to
Clay s
No
Purchase of
s) • Olly PCF can
Hle Nan*
20.1
Total Awar&d Amcwnt ( SGO):
No
Information
RE-omme-Z3tion Resor

[Audio] For RFQ Award, the document will be routed to 3 levels of approval. Both Recommender and Endorser are optional.. 

Scene 37

RFQ Award The document will be routed to 3 levels of approval.  Recommender (Optional)  Endorser (Optional)  Approving Officer

[Audio] Select respective approvers under Approver Selection. Click on Submit for Approval once done. The following prompt message will appear once submission is done.. 

Scene 38

Select respective approvers under Approver Selection Click on  Submit for Approval  once done

The following prompt message will appear once submission is done.

SESAMi Confidential Proprietary. 39. 6.2 No Award Recommendation. 

Scene 39

[Audio] Tick on No Award option. Click on Edit Messages if to make any changes to the message that will be triggered to the vendors. 

Scene 40

Create Recommendation
Header
Item Detail
Recommendation
SVP
Recommended Item
SVP Header Information
Document Type
Reference NO
Calling Entity
Opening Date/Tlme
Estimated procurernent Value
(Excluding GST)
Recommendation For?
Approved procurement Value
(APV) •
Is Budget Available for Award?
Message for No Award
Supplier(s)
PAP Community Foundation
07-11-2022 08:30
purchase of teddy bears
5,000.00
C) Award @ No Award
Preview
Bid Validity period
DIV/DEPT
Closing Date/Time
Currency
Edit Messages
Days
AD-CC-571B-AD/CC/571B
09-11-2022 14:00
SGD
• —Select-- v
Dear Sir/Madam.
Thank you for your participation in the above event
If this field is empty, no email will
be sent to suppliers for no
award.
Invited Suppliers
Nurnber of Resubmissions
sponse Summary
We would like to inform you that there has been a NO Award for Reference Number PCF/SVP/2022/000006
(Purchase of teddy bears)
We 100k forward to your continued participation in future.
SINO
Supplier Name
PCFSIJPPLIERII
CAPTIAL MATCH PTE LTD
Supplier Response
NO RESPONSE
RESPONDED
Responded Suppliers
Currency
SGD
Aggregate Price
300.00
Submitted On
09-11-2022 11:01
Attachrnent(s)
Note: The Information provided for supplier response details Is from original RFQ or Tender, and the aggregated price Is calculated on first b/d quoted by the supplier.

Tick on  No Award  option. Click on  Edit Messages  if to make any changes to the message that will be triggered to the vendors

Click on  Next  to proceed to the next tab.

[Audio] The item detail tab will be empty due No Award option selected. Click on Next to proceed to the next tab. 

Scene 41

The item detail tab will be empty due No Award option selected.  Click on  Next  to proceed to the next tab.

[Audio] Click Choose File to select file to upload.
Click on Upload to upload the selected file.
Tick on Others for the recommendation under the Recommendation Reason section. Click on Next once done. 

Scene 42

Create Recommendation
Header
Item Detail
Recommendation
Recommended Amount
Evaluation
Evaluation Committee
Attachment Information (Only PCF can see)
Choose File No file chosen
File Description
Note
Allowed file formats are only .jpg, .gif, .pdf, .txt, .ntm, .doc, .XtS, .XISX, .ppt, .pptX, .bmp, Zip, .7Z.
File upload allows only 50 MB per file.
ttachment(s) - Only PCF can see
Upload
File Description
No attachmenqs)
rev•iew
File Size (KB)
SINO. File Name
Recommendation
Recommendation Reason •
Remarks
O
o
No
Absolute Lowest Otter
Lowest offer that meets requirements
Quality Consideration
Others
award

Tick on Others for the recommendation under the  Recommendation Reason  section. Click on  Next  once done

[Audio] There will be no supplier under the Supplier Name dropdown to select.
Click on Next to proceed to the next tab.. 

Scene 43

No Award Recommendation - Recommended Amount

There will be no supplier under the Supplier Name dropdown to select. Click on  Next  to proceed to the next tab.

[Audio] Select respective approvers under Approver Selection
Click on Submit for Approval once done. The following prompt message will appear once submission is done.. 

Scene 44

Create Recommendation
Header
DOOu
Entity
OBnine
CBsine
(Ineu&ng
Supplier(s)
Item Detail
Recommendation
Recommended Amount
Evaluation
Evaluation Committee
AO.CC.e71S.AO,CCMIS
*ourOtion.
25-0-2022
RECuES70R
•mi oom
32132132
Value
Cluing
FU Qxtity
You awud any terns yet b b
No Anw•mt
Tobl

SESAMi Confidential Proprietary. 45. 7. Create Offline SVP / RFQ. 

Scene 45

[Audio] Move to Source Key, Create SVP/ RFQ Offline, Create RFQ Offline.
This function helps to create an offline SVP / RFQ for the quotations received from supplier through offline. Limit for SVP is up to 5K, only one supplier can be awarded in one SVP
Limit for RFQ is above 5K up to 70K, one or more suppliers can be awarded in one RFQ. 

Scene 46

Source Key > Create SVP/ RFQ (Offline) > Create RFQ (Offline)

This function helps to create an offline SVP / RFQ for the quotations received from supplier through offline.   SVP (Offline) Limit for SVP is up to 5K Only one supplier can be awarded in one SVP Requesting officer should respond to the declaration. It is  applicable  only to SVP RFQ (Offline) Limit for RFQ is above 5K up to 70K One or more suppliers can be awarded in one RFQ

[Audio] Requestor to manually input the following fields. Tick on the Award box if the quotation is to be awarded.
Click on Add new quotation when done.
The created quotes will appear under the List of quotation section. 

Scene 47

Requestor to manually input the following fields Supplier Company Name Total Price (excluding GST) Tick on the  Award?  box if the quotation is to be awarded. Click on  Add new quotation  when done.

The created quotes will appear under the  List of quotation  section

SESAMi Confidential Proprietary. 48. Graphical user interface Description automatically generated with medium confidence. 

Scene 48

Graphical user interface

Description automatically generated with medium confidence

Requestor to manually input or select the following fields Awarded Supplier Name Quantity PCF Item Code Unit Price Item Description Cost Center Click on  Add new item  when done

Create Offline SVP   /   RFQ - Awarded Item Detail

[Audio] Allows distributing an item quantity to more than one cost center. If user clicks on plus icon, then system will show the cost distribution for that item. Under the cost distribution section, there is an 'add link. This link will show the popup page to distribute the quantity with different cost center.. 

Scene 49

Allows distributing an item quantity to more than one cost  center .   If user clicks on ‘+’ icon, then system will show the cost distribution for that item.   Under the cost distribution section, there is an ‘add’ link.  This link will show the popup page to distribute the quantity with different cost  center .

Select  cost center  and input  quantity  to allocate under the select cost center Click on the  Add  button once done

Create Offline SVP / RFQ - Awarded Item Detail

[Audio] Click on Choose File to select the file to be uploaded.
Input the file information in the Description field.. 

Scene 50

File Types: System supports the following types of files to attach in the Tender. They are  .jpg, .gif, .pdf, .txt, . htm , .doc, . xls , .xlsx, .ppt, .pptx, .bmp, zip, .7z. Note: For other file types, user can zip the file and attach in the Tender. File Size:  System allows to upload up to 50 MB per file and there is no limitation to number of files to upload

Create Offline SVP   /   RFQ - Attachment

PCF e-Sourcing Buyer Manual (Requestor)

Scene 0

Click on Sign In under PCF Staff Login to login to the portal.

avatar

Click on e-Sourcing under the module selection pop-up

Move the mouse over to SourceKey, SVP, Create SVP

Input and select all the information for the compulsory fields marked wit the red asterisk

Once done, click on Next to proceed to Item Detail tab

The following prompt message will pop out

For Open sourcing type, recommended to open the SVP/RFQ for 7 working days

For Limited sourcing type, recommended to open the SVP/RFQ for 5 working days