[Audio] Emergency Shelter Feeding 2023 training.. 

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This Photo  by Unknown author is licensed under  CC BY .

[Audio] Hurricane Season begins June 1st and ends November 30th. As school district employees preparation begins long before the season is here.. 

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[Audio] During this presentation, we will discuss ways to be prepared and accurate record keeping tips. Most of all, we want to stress the need to remain calm. After all hurricane season is a stressful time for all.. 

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Pre-planning means being prepared. Accurate record keeping is essential for district reimbursement. Stay calm and focused; it's a stressful time for all so BE KIND!

[Audio] Active communication is key during any emergency. The district uses a system called "Ready OP"to stay up to date with the flow of information. Ready Op helps keep all district personnel knowledgeable of what is happening throughout the storm.. 

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District information process How information flows during emergencies Text messages/emails until no power

[Audio] If our district is going to open shelters, we must stay in constant contact with the Emergency Operations command center. We begin to receive district information 72 hours from the storm making land fall. We receive updates at 48 hours, as well as 24 hours out. Depending on where the storm is tracked for land fall, our shelters may begin to open.. 

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72 Hours Out ​ Superintendent ​ Chief Newman ​ Chris Farkas ​ Shani Hall ​ Lori Brannon ​ Cindy Nicoletto ​ ​

48 Hours Out Superintendent Chief Newman Chris Farkas Shani Hall Lori Brannon Cindy Nicoletto Regional Supervisor’s District Staff Vendors

24 Hours Out Superintendent Chief Newman Chris Farkas Shani Hall Lori Brannon Cindy Nicoletto Regional Supervisor’s District Staff Vendors Principals SNS Team’s Public

[Audio] Prepare Now before hurricane season.
Check your supplies all of you should have batteries and a manual can opener. Check your propane tank to see if a refill is appropriate.
Also check for colored tickets, flashlights, and radios.
If any supplies are needed please send a request to your Regional Supervisor.. 

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Check battery supplies Assess liquid propane on hand, if required. Manual Can-opener(no power) Tickets-Colored tickets for each meal. Do you have coffee dispensing  cambro's ? Flashlights/battery operated radio. Any supplies needed? Send request to Regional Supervisor.

This Photo  by Unknown author is licensed under  CC BY-NC .

This Photo  by Unknown author is licensed under  CC BY-SA .

[Audio] If it becomes necessary to open shelters, the Superintendent will give all employees ample time to prepare your own homes before you are asked to report to your designated shelter. Once you arrive at your shelter, make sure you have timesheets printed for your employees. Take an inventory of all supplies. Make copies of manual production records. Separate tickets into baggies to be given to the EOC representative checking in participants.. 

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Meet & Greet your Emergency Representative Supply the Shelter Coordinator with meal tickets for participants upon arrival. Establish what color indicates which meal.

[Audio] Establish meal times, Post them and verbally confirm with your shelter staff what you are planning.. 

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Establish meal service times. (Give a copy to your Principal & post them for the participants.)

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This Photo  by Unknown author is licensed under  CC BY-ND .

[Audio] If you will be arriving early and breakfast is your first meal, prepare breakfast and get ready to serve. If you will be arriving later, then prepare lunch. Always cook food first while you have power and save convenience items for later.. 

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Check paper supplies. Print shelter forms for accountability & place them in a folder; label it emergency shelter. Slice meats and cheeses. Cook food; save prepackaged items until you have no power!

[Audio] Establish work schedules for all the kitchen staff. Even though many of your employees know "the ropes", it is important to keep everyone busy. Some of your employees may be from other sites, so being organized is "key".. 

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You are in charge of the kitchen! Prepare a schedule for working employees Accurate Record keeping is essential

[Audio] Begin to bank ice .
Stay calm and focused!
Make sure you take inventory.. 

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Take a beginning inventory; evaluate the food on hand and prepare a menu. Bank ice bags in the freezer. Check cleaning supplies.

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[Audio] During meal service, encourage your employees to smile and speak to the participants. Remember this is a stressfully time for everyone.
Collect a meal ticket for each meal served. Complete a manual production record for all products used. Keep accurate records and documentation together.. 

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Collect the tickets for each meal for an accurate claiming count. 1 Complete a manual production record.  2 After the shelter is closed; the district office will request your documentation for reimbursement.  3

[Audio] In this slide you can see a copy of the manual production record you will be using. Make sure it is complete.. 

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This Photo  by Unknown author is licensed under  CC BY-NC-ND .

[Audio] Thank you for serving the community!. cu. 

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Your service is appreciated! You may very well have saved a life!

Emergency Shelter Feeding

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 This Photo  by Unknown author is licensed under  CC BY .

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Hurricane Season begins June 1st and ends November 30th

As school district employees preparation begins long before the season is here.

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During this presentation, we will discuss ways to be prepared and accurate record keeping tips

Most of all, we want to stress the need to remain calm

After all hurricane season is a stressful time for all.

Active communication is key during any emergency

The district uses a system called "Ready OP"to stay up to date with the flow of information

Ready Op helps keep all district personnel knowledgeable of what is happening throughout the storm.

slide4-hotlink8

If our district is going to open shelters, we must stay in constant contact with the Emergency Operations command center

We begin to receive district information 72 hours from the storm making land fall

We receive updates at 48 hours, as well as 24 hours out

Depending on where the storm is tracked for land fall, our shelters may begin to open.

Check your supplies all of you should have batteries and a manual can opener

Check your propane tank to see if a refill is appropriate.

Also check for colored tickets, flashlights, and radios.

If any supplies are needed please send a request to your Regional Supervisor.

 This Photo  by Unknown author is licensed under  CC BY-NC .

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 This Photo  by Unknown author is licensed under  CC BY-SA .

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If it becomes necessary to open shelters, the Superintendent will give all employees ample time to prepare your own homes before you are asked to report to your designated shelter

Once you arrive at your shelter, make sure you have timesheets printed for your employees

Separate tickets into baggies to be given to the EOC representative checking in participants.

Establish meal times, Post them and verbally confirm with your shelter staff what you are planning.

 This Photo  by Unknown author is licensed under  CC BY-ND .

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If you will be arriving early and breakfast is your first meal, prepare breakfast and get ready to serve

If you will be arriving later, then prepare lunch

Always cook food first while you have power and save convenience items for later.

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Establish work schedules for all the kitchen staff

Even though many of your employees know "the ropes", it is important to keep everyone busy

Some of your employees may be from other sites, so being organized is "key".

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During meal service, encourage your employees to smile and speak to the participants

Remember this is a stressfully time for everyone.

Collect a meal ticket for each meal served

Complete a manual production record for all products used

Keep accurate records and documentation together.

In this slide you can see a copy of the manual production record you will be using

 This Photo  by Unknown author is licensed under  CC BY-NC-ND .